Comments on: Why I use both Gmail and Outlook—and how it helps with email & social media

By: Seven tasks to change your life « An American Point of View

Seven tasks to change your life « An American Point of View — Wed, 27 Apr 2011 12:10:02 +0000

[...] Technotheory.com – Why I use both Gmail and Outlook – and how it helps with email & … (technotheory.com) [...]

By: Jared Goralnick

Jared Goralnick — Sun, 10 Jan 2010 20:16:50 +0000

Hi Melanie,

Great to hear about the tools you use!

My workflow has changed a little, thanks for asking. I do still use Outlook as my business application, and for calendar/contact synchronization between computers, with my iPhone, and with employees. My other accounts are still Gmail, but I actually prefer to use a client with them most of the time. I love all the server-side features of Gmail, but hate that it lacks sorting and don’t enjoy the way attachments are handled on a web interface. I also much prefer the calendaring interface of Outlook.

But all summer I was on my laptop and without Postbox and did fine with Gmail. I guess I have my preferences (Postbox) but am just fine with the native Gmail interface.

Outlook 2010 is also an improvement over previous Outlooks…but it still is a beast of an application that is never what you’d call “zippy”.

Cheers!

By: melanie

melanie — Fri, 25 Dec 2009 06:36:48 +0000

For years I’ve been a big Outlook user, using it to manage just about everything but the kitchen sink, and having it synchronised between my desktop and laptop so I had access anywhere and also having my contacts and tasks synched to my ipaq.
A few months ago though, I wanted better synchronisation features, and better spam protection, and wanted to streamline everything, and reduce the size of my pst files. So I switched to Gmail, Gcalendar, and Toodledo for tasks. Using an online exchange service I have my contacts, calendar and tasks all still synced to iPaq, and only one copy of the data, so no need to sync with the laptop and desktop.

I’ve just recently set up Outlook (which I haven’t been using) to use IMAP and done the same with Gmail so I can import all of my old mail so everything is in one place and I can archive it sensibly.

There are things in Outlook that I miss, but since setting up IMAP I’m thinking that when I really can’t do without whatever it is I want, I can always use Outlook anyway.

I’d also be interested in how much of what you wrote is still what you think/do, since that was around 18 months ago now.

By: Outlook vs. Gmail—The Definitive Comparison | Lifehacker Australia

Outlook vs. Gmail—The Definitive Comparison | Lifehacker Australia — Tue, 14 Apr 2009 06:31:06 +0000

[...] Certain activities fit nicely within Gmail’s confines and others benefit from Outlook’s larger feature-set. You can read more about how I’ve resolved which scenarios fit which tool, and why I use both. [...]

By: eBookit.org - digital scripta manent » Outlook vs. Gmail - The Definitive Comparison [Lifehacker Faceoff]

Mon, 23 Feb 2009 13:18:50 +0000

[...] per sè ideale per gestire tipi differenti di workflow. Condivido la conclusione e mi ritrovo nella soluzione adottata dell’ autore: “I personally use Outlook for business correspondence and managing responsibilities, and Gmail [...]

By: Bookmarks about Gmail

Bookmarks about Gmail — Tue, 23 Dec 2008 20:00:27 +0000

[...] – bookmarked by 2 members originally found by fufilitti on 2008-12-04 Why I use both Gmail and Outlook—and how it helps with email … http://www.technotheory.com/2008/07/why-gmail-and-outlook/ – bookmarked by 6 members originally [...]

By: Jared Goralnick

Jared Goralnick — Fri, 28 Nov 2008 04:05:13 +0000

Hi Cindy,

You’d have to set up Gmail as IMAP, and integrate that into Mac Mail. Then drag the mail from your Mac Mail personal folders into the Gmail IMAP “folders.” You’d probably want to drag about 500 messages at a time since IMAP can be error prone for big xfers. But after a week or two you’d be all set getting your mail into Gmail.

Cheers!

By: Cindy Hagley

Cindy Hagley — Mon, 24 Nov 2008 19:56:00 +0000

This is helpful. My question is, how do I transfer LOTS of archived email from Mac Mail into gmail, so I can have it archived online and accessible?

By: Spinning Guyro: Why I Only Use Gmail

Spinning Guyro: Why I Only Use Gmail — Tue, 22 Jul 2008 19:10:04 +0000

[...] of Technotheory.com recently explained why he uses both Gmail and Outlook and how he uses each in his work and personal [...]

By: Jared Goralnick

Jared Goralnick — Tue, 22 Jul 2008 18:10:26 +0000

Sorry for the delay in getting back…I’ve been traveling and away from my computer more than usual:

John, glad to hear we have similar habits. And I, too, love the OneNote integration!

Conrado, thanks for the encouragement. I’m glad I was able to get people talking…and hopefully picking up some different ideas in the process :-)

James, wow, that’s quite the interesting perspective. I completely agree, too–the Outlook world has been used to poor searching for so long that they only know how to process information top-down. I’m not so sure that Google notebook accomplishes all the organization and task management that one needs, but if you add Remember the Milk into the mix, Gmail is pretty darn competitive!

Scott, thanks for the comment

Dan, completely agree about convenience + workflow

Charlie, point taken about having a good backup (and the Gmail cloud is an easy way to do it). Sorry you had to learn it the hard way :-(

Dave, sorry for the delay in getting back to you. I’ve written up a bit more about how I use tasks in my efficiency in Outlook series. While I’ve probably refined things a bit in the last year, that’s still the gist of it.

Thomas, very interesting perspective. I agree that Gmail’s filtering is much more accessible. I like using both, too…but hadn’t considered using it in that capacity.