Comments on: Make a list, clear your mind…and the key to productivity http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/ Time-saving reflections on lifehacking, social media, and technology. Mon, 30 Dec 2013 18:20:21 +0000 hourly 1 http://wordpress.org/?v=3.4 By: Jared Goralnick http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/comment-page-1/#comment-49942 Jared Goralnick Sun, 10 Jan 2010 20:10:34 +0000 http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/#comment-49942 Thanks for your thoughts here, Josef! I'm a huge fan of keeping a list by my side to enable me to keep moving forward with the task at hand. These are some great suggestions : ). Thanks for your thoughts here, Josef! I’m a huge fan of keeping a list by my side to enable me to keep moving forward with the task at hand. These are some great suggestions : ).

]]> By: Josef http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/comment-page-1/#comment-49144 Josef Sun, 27 Dec 2009 14:58:09 +0000 http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/#comment-49144 When I was in my late teens I had serious problem concentrating, especially while reading. I solved the problem by a very simple idea, I keep a notebook and a pen next to my bed, on my desk, where ever I am at the moment and immediately write down everything that is on my mind. Believe it or not but it takes every burden out of your mind and you are free to concentrate. (It changed my not being able to read more than a few paragraphs without rereading to being able to read hundreds of pages with hardly stopping.) I also use a list of tasks to accomplish. I have a sheet of paper where I always write everything I need to do and cross items out when accomplished. I find that some items become irrelevant over time and that's why I rewrite the entire list at least a few times per week while eliminating tasks that become non-important. I had also problem with tasks that were parts of a longer term goal, for example taking a course or improving at the gym. To solve this problem I started using a small piece of paper where I write "Areas that I need to concentrate on". This includes items such as 1)sleeping well 2)finish TESOL 3)learn Korean 4)super body (meaning gym) etc. I draw a line under these items and finish the paper with a list of tasks that I could accomplish today without caring if I actually finish all. The major Areas above the line are the priority. I keep this paper always in my pocket to check what to do if I am not sure. I rewrite it everyday to make sure that it is up to date with my life. All of this doesn't take more than 10 minutes a day, doesn't require any equipment that you couldn't find anywhere, and keeps me up to date and motivated. Works for me super well; however, I tend to prioritize 'fun' activities. (Any hints ?) (NOTE: Some bits came from reading books and articles written by others but I no longer remember where I found it and what are my original ideas. Sorry for not referencing the authors! I am now 35 and I've been using this system with some changes for more than 15 years.) When I was in my late teens I had serious problem concentrating, especially while reading. I solved the problem by a very simple idea, I keep a notebook and a pen next to my bed, on my desk, where ever I am at the moment and immediately write down everything that is on my mind. Believe it or not but it takes every burden out of your mind and you are free to concentrate. (It changed my not being able to read more than a few paragraphs without rereading to being able to read hundreds of pages with hardly stopping.)

I also use a list of tasks to accomplish. I have a sheet of paper where I always write everything I need to do and cross items out when accomplished. I find that some items become irrelevant over time and that’s why I rewrite the entire list at least a few times per week while eliminating tasks that become non-important.

I had also problem with tasks that were parts of a longer term goal, for example taking a course or improving at the gym. To solve this problem I started using a small piece of paper where I write “Areas that I need to concentrate on”. This includes items such as 1)sleeping well 2)finish TESOL 3)learn Korean 4)super body (meaning gym) etc. I draw a line under these items and finish the paper with a list of tasks that I could accomplish today without caring if I actually finish all. The major Areas above the line are the priority. I keep this paper always in my pocket to check what to do if I am not sure. I rewrite it everyday to make sure that it is up to date with my life.

All of this doesn’t take more than 10 minutes a day, doesn’t require any equipment that you couldn’t find anywhere, and keeps me up to date and motivated.

Works for me super well; however, I tend to prioritize ‘fun’ activities. (Any hints ?)

(NOTE: Some bits came from reading books and articles written by others but I no longer remember where I found it and what are my original ideas. Sorry for not referencing the authors! I am now 35 and I’ve been using this system with some changes for more than 15 years.)

]]> By: Technotheory.com - How to Find Balance…in 13 minutes http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/comment-page-1/#comment-37044 Technotheory.com - How to Find Balance…in 13 minutes Mon, 08 Jun 2009 14:01:44 +0000 http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/#comment-37044 [...] Purge your mind: 24:40 / slide 17: how to make a big ass list [...] [...] Purge your mind: 24:40 / slide 17: how to make a big ass list [...]

]]> By: Randy Farnum http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/comment-page-1/#comment-17455 Randy Farnum Tue, 29 Jan 2008 19:04:11 +0000 http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/#comment-17455 Jared, Thanks for your thoughts on getting your life organized as it is an effort I continuously engage in myself. I ran across a web based tool that I have found very helpful in keeping project teams organized around a common goal/objective. You may be familiar with it but you can learn more on it at www.centraldesktop.com. Randy Jared,

Thanks for your thoughts on getting your life organized as it is an effort I continuously engage in myself.

I ran across a web based tool that I have found very helpful in keeping project teams organized around a common goal/objective. You may be familiar with it but you can learn more on it at http://www.centraldesktop.com.

Randy

]]> By: Victoria Pickering http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/comment-page-1/#comment-17444 Victoria Pickering Tue, 29 Jan 2008 18:16:01 +0000 http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/#comment-17444 Jared - Thanks for pointing me to your previous posts and the systems you have created - very helpful and impressive. While I really like GTD approaches, I'm always interested in answers for maintaining a mature GTD-type system, one that has worked well in the past but is crowded with business/personal/family/volunteering tasks that can at times seem to explode exponentially. I don't always know whether it is more useful to try to re-tool the system, or just to bring renewed enthusiasm to it. Your purging on Sunday may be one example of something that helps renew enthusiasm. Victoria Jared -
Thanks for pointing me to your previous posts and the systems you have created – very helpful and impressive. While I really like GTD approaches, I’m always interested in answers for maintaining a mature GTD-type system, one that has worked well in the past but is crowded with business/personal/family/volunteering tasks that can at times seem to explode exponentially. I don’t always know whether it is more useful to try to re-tool the system, or just to bring renewed enthusiasm to it. Your purging on Sunday may be one example of something that helps renew enthusiasm.
Victoria

]]> By: Conrad http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/comment-page-1/#comment-17388 Conrad Tue, 29 Jan 2008 09:31:53 +0000 http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/#comment-17388 Getting the right system is the key - you're right. I've found such system at http://www.wrike.com. Wrike developers support the GTD idea and even posted bout it in their product blog - http://www.wrike.com/blog/9/4/2007/Getting_things_done_with_Wrike_saves_us_hours Getting the right system is the key – you’re right. I’ve found such system at http://www.wrike.com. Wrike developers support the GTD idea and even posted bout it in their product blog – http://www.wrike.com/blog/9/4/2007/Getting_things_done_with_Wrike_saves_us_hours

]]> By: Jared Goralnick http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/comment-page-1/#comment-17383 Jared Goralnick Tue, 29 Jan 2008 03:59:30 +0000 http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/#comment-17383 Hi Victoria, Thanks for the warm thoughts. However, I can't really report back in three months because, not to be defensive, but my system has been working for a few years now. And it's a big part of what I try to preach to clients. Every once in a while I get the feeling that I need to purge stuff on my mind, which was the activity from this weekend, but once it's in my system I'm golden. I've talked more about my system a little more <a href="http://www.technotheory.com/2007/07/efficiency-in-outlook-and-life-part-2/" rel="nofollow">here</a> and <a href="http://www.technotheory.com/2007/07/efficiency-in-outlook-part-1/" rel="nofollow">here</a>, but essentially it's mostly a combination of Outlook Tasks and Calendar items. My spin on it is that I try to find the fastest ways to get stuff out of my inbox and either filed or into my tasks/calendar, but it's nothing revolutionary. The important part is that I don't miss filing things and that I have it synchronized with a handheld. I also use Basecamp milestones and tasks for my employees. I hope that helps explain the purpose of my post here--which is to re-address an important step to productivity that is not only the first step, but one that from time to time needs to be revisited. Hi Victoria,

Thanks for the warm thoughts. However, I can’t really report back in three months because, not to be defensive, but my system has been working for a few years now. And it’s a big part of what I try to preach to clients. Every once in a while I get the feeling that I need to purge stuff on my mind, which was the activity from this weekend, but once it’s in my system I’m golden.

I’ve talked more about my system a little more here and here, but essentially it’s mostly a combination of Outlook Tasks and Calendar items. My spin on it is that I try to find the fastest ways to get stuff out of my inbox and either filed or into my tasks/calendar, but it’s nothing revolutionary. The important part is that I don’t miss filing things and that I have it synchronized with a handheld. I also use Basecamp milestones and tasks for my employees.

I hope that helps explain the purpose of my post here–which is to re-address an important step to productivity that is not only the first step, but one that from time to time needs to be revisited.

]]> By: Victoria Pickering http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/comment-page-1/#comment-17375 Victoria Pickering Tue, 29 Jan 2008 00:28:18 +0000 http://www.technotheory.com/2008/01/make-a-list-and-clear-your-mindand-the-key-to-productivity/#comment-17375 Jared - You're so right about the freedom and productivity that comes from creating a list and a system that you trust. I'd be really interested if you would post again in three months about what has happened with your system - the initial stage of getting it all down and defined feels so good, but the maintenance phase is tough work. If you have any insights into how to keep the enthusiasm going during the maintenance phase, especially at times when new tasks accumulate at a much faster rate than accomplished tasks, that would be very useful. Victoria Jared -
You’re so right about the freedom and productivity that comes from creating a list and a system that you trust. I’d be really interested if you would post again in three months about what has happened with your system – the initial stage of getting it all down and defined feels so good, but the maintenance phase is tough work. If you have any insights into how to keep the enthusiasm going during the maintenance phase, especially at times when new tasks accumulate at a much faster rate than accomplished tasks, that would be very useful.
Victoria

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